1. Name and contact details of the controller and the company data protection officer
This data protection statement applies for data processing by:
Notaries Dr Wilhem Droste & Dr Henryk Haibt
Postal address: Koenigsallee 2, 40212 Duesseldorf, Germany
Telephone: +49 (0) 211 600 280 – 0
Fax: + 49 (0) 211 600 280 – 80
The company’s data protection officer (Mr Denis Gabor) can be reached at the above contact details and at: email@example.com
2. Collection and storage of personal data as well as type and purpose and their use
If you mandate us, we collect the following information:
The collection of these data is carried out
The data are processed at our request and the processing is required for the above purposes under Article 6(1)(1)(e) General Data Protection Regulation (“GDPR”) for the specified purposes to perform a task that is in the public interest or in exercising of public power, which was assigned to the controllers. Under certain circumstances, the data may also be processed under Article 6(1)(1)(c) GDPR to fulfil a legal obligation and/or under Article 6(1)(1)(a) GDPR on the basis of your consent and/or under Section 10(1) German Notarisation Act (Beurkundungsgesetz, “BeurkG”) and/or under Section 17(1) BeurkG.
The personal data collected by us are stored until expiry of the statutory retention obligation for notaries.
According to Section 5(4) of the Official Regulations for Notaries (Dienstordnung für Notarinnen und Notare, “DONot”) in North Rhine-Westphalia (AV of the Ministry of Justice of 23 March 2001 (3830 – I B. 54) – JMBl. NRW p. 117 – in the version of 21 February 2017- JMBl. NRW p. 53), the following applies for the duration of storing the documents:
The retention period starts on the first day of the calendar year following the last content processing. On expiry of the retention period, the documents must be destroyed unless further retention is required in an individual case.
On expiry of the relevant period, the data are deleted, unless we are obligated to longer storage under Article 6(1)(1)(c) GDPR due to statutory retention and/or documentation obligations (in particular under the Anti-Money Laundering Act (Geldwäschegesetz), the Criminal Code (Strafgesetzbuch) or the Tax Code (Abgabenordnung)) or if you have agreed to a longer storage under Article 6(1)(1)(a) GDPR.
3. Passing on to third parties
Any transmission of your personal data to third parties for purposes other than those listed below shall not take place.
Insofar as required for the performance of a task under Article 6(1)(1)(e) GDPR, which is carried out in the public interest or in exercising public power, which was assigned to the controllers and/or prescribed or required under Article 6(1)(1)(c) GDPR to fulfil a legal obligation and/or under Article 6(1)(1)(a) GDPR on the basis of your consent and/or under Section 10(1) BeurkG and/or under Section 17(1) BeurkG or under other mandatory legal requirements (e.g. Section 18 Land Purchase Tax Act (Grunderwerbsteuergesetz), Section 54 Income Tax Enforcement Regulation (Einkommensteuer-Durchführungsverordnung)), your personal data will be passed on to third parties.
The passing on to third parties takes place within the framework of our official activities, in particular to parties involved and/or their advisers (e.g. lawyers, tax advisers, auditors), to courts and/or authorities and to financing banks/insurers. The data passed on may be used by third parties exclusively for the stated purposes.
The notarial secrecy obligation remains unaffected. The data subject to the notarial secrecy obligation are only passed on to third parties if this is legally prescribed or required to fulfil our official activities or if you have agreed to the passing on.
4. If concerned
You have the right:
5. Right of objection
If your personal data are processed on the basis of legitimate interests under Article 6(1)(1)(f) GDPR, you have the right to file an objection against the processing of your personal data under Article 21 GDPR, if reasons are given for this that arise from your particular situation.
If you wish to exercise your right of objection, it is sufficient to send an email to firstname.lastname@example.org
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